Remote connection to MySQL

Few months ago I’ve tested connection between Excel and MySQL database on local computer. Test hasn’t been performed with database located on external server – I think it should works too.

Supposed, there is need to write application where is main user (with price update) and external entities that will work with app. Let’s imagine you are selling your stuff in retail by contracted local shops. You might write Excel application to finalize order. What is important, dealing price update only main user will change it database. Additionally most of users have already installed Excel, there is no need to install additional software.

To allowed remote connection to MySQL database located on external server new user has to be added with extended privileges . This is a situation when Excel is on personal computer, and MySQL is located on external device.

Be careful when you provide Excel app to external entities. Protect your code/project. Set up strong password, because connectionstring is unencrypted in VBA console.

Settings in MySQL have to be change in order to connect Excel with external database/table. External means some hosting. The best way is to create new user with needed privileges.

I’ve tested it long time ago – don’t know if still working.


For test connection following action is needed:

  1.  New database has to be created in MySQL
  2. Add new table to db e.g. “UsersName” with filed “ID, Name, Age”
  3. Add new user in MySQL:
Create USER 'username'@'localhost' IDENTIFIED BY 'password';
Create USER 'username'@'%' IDENTIFIED BY 'password'; 

User access exclusions:
*.* means all databases and tables
db_name.* means tables in specific database
db_name*tbl_name means specific database and table

Adding following code to VBA modul:

' If following code was useful for you, please consider to click some ad.
' Server and domain maintain will be cheaper ;) Thanks.

' Source:

Private Sub mysqlconnection()
Dim Password As String
Dim SQLStr As String
Dim Server_Name As String
Dim User_ID As String
Dim Database_Name As String

Set rs = CreateObject("ADODB.Recordset") 'EBGen-Daily
Server_Name = "***.***.*.***"
Database_Name = "db_name"
User_ID = "user_name"
Password = "password"

SQLStr = "INSERT INTO user (id,name,age) VALUES (9,'John',45)"

Set Cn = CreateObject("ADODB.Connection") 'NEW STATEMENT
Cn.Open "Driver={MySQL ODBC 5.3 Unicode Driver};Server=" & _
        Server_Name & ";Database=" & Database_Name & _
        ";Uid=" & User_ID & ";Pwd=" & Password & ";"

rs.Open SQLStr, Cn, adOpenStatic

Set rs = Nothing
Set Cn = Nothing
End Sub

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